Can project management be automated?

The project manager’s job is to keep everything under control. However, this control takes up a lot of time and energy that is directly related to costs. If some of the Project Manager’s tasks can be automated, it sure can help to diminish the costs and also make more time to work faster and maybe even deal with more projects at the same time. Which of course means make the company more money!

But what are the most time-consuming tasks a project manager has?

Google says it is project monitoring and analysis. And those two parts are very connected – doing the monitoring part well, makes analyzing part much easier. But what are the parts a Project Manager can automate and how to do it?

While interviewing a lot of project managers from different fields we discovered that each company has its own set of tools they use for their everyday work. Some like to keep track of the task list purely in Excel, some use Asana or Jira and some rely on information gathered from meetings – as many different people there are as many different options there are. The important thing is that everybody works with tools they know to support their job the best.

But this is only one part of the monitoring the project manager needs to do. In addition to keeping up with the management, they also need to know where the files are, keep track of time and be aware of everybody’s workload. Gathering all that information takes plenty of tabs and platforms to go through. 

For this has designed a platform for project managers to get all the information about a project from one place. It integrates information from task management tools, different calendars, and file storage and gives the project manager a quick overview of how things are going. 

Automating the info collection part frees up time from everyday work and helps to reduce the human factor of miscommunication. 

So, yes – project management can be automated so that it supports the project manager’s time efficiency.

Try out and see yourself!

How Project Management Can Improve Organizational Performance

An organization’s performance of course consists of plenty of different aspects. In addition to hard facts like the number of clients, revenue, performance, reach and so on, there are also human factors like different work and communication styles, motivation, workflow, clarity. All these affect how the organization is going to perform. Some of these things are highly effective and work well, others are things that hold down the growth of the company.

While researching why people quit their jobs, we discovered a statistic that 25% of people who quit their jobs do it because they don’t have a clear understanding of what they need to do at their job. This means that the management has not fulfilled their task – to manage people. 

At the same time, people are the biggest resource a company has. So how can a company manage their money well if they don’t even manage their people well enough? 

Clarity about tasks and workflow gives the employees the confidence they need to have a good level of productivity and performance to contribute to the company’s growth. And this is what brings the company success.

To gain clarity about work, it needs a system.

There are plenty of different options – you can create your own, but then you need to take into account the testing and developing period when the flaws of the system appear (for you to fix them). You can also use a system that is already built for you and save the time otherwise spent on developing and implementing the system. 

For project managers, we recommend starting with After integrating the tools your team uses for their everyday work, you can get an easy overview of the project progress and use the information gathered from there to implement better management for your team.

People are the biggest resource you have!